Where is every vehicle?
See availability, active rentals, returns and service periods in one plan.
WHEELDOT MANAGER
Your car rental business, organised in one system.
Manage your fleet, bookings, customers and contracts in one workspace. From handover to return, stay in control of your business.
- Bookings and fleet availability
- Digital handover, return and documents
- Customers, finances and your team
Talk to us: 210 700 0203
See WheelDot in action.
Enter your details for a free demo of the management software.
A closer look at WheelDot
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From scattered notes to one organised workflow.
For vehicle rental owners and teams who need to know what is happening today and what comes next.
Which booking needs attention?
Find today’s handovers, late returns and pending actions without searching through lists.
What did you agree with the customer?
Customer details, price breakdown, inspections and history together in the booking card.
How do handover and return work?
Record photos, fuel and mileage. Add final charges before completion.
Who can access what?
Organise staff with permissions and station access according to your plan.
How does online visibility fit in?
List selected inventory in the marketplace when enabled for your plan and business.
One booking. Everything around it.
Your team should not have to remember which note, message or screen contains the next action.
Booking
Customer, dates, available vehicle and clear pricing.
Handover
Check-in and inspection, with handover details in the same card.
Return
Vehicle inspection, mileage, fuel and any extra charges.
Completion
Payment, completion document and updated history.
Choose the connections you need.
Handover and return management also works without AADE connectivity. The myDATA and Digital Client List integration is enabled separately with the appropriate plan and configuration.
Everything a car rental business needs, in one system.
WheelDot Manager is Greek cloud software for car rental businesses: fleet and availability calendar, bookings, online bookings from your own website without commission, digital contracts, handover and return with photos, seasonal pricing, extras and insurance, myDATA and the AADE Digital Client List, and a mobile app for iOS and Android.
Fleet availability calendar
Which vehicle is free, rented or in service, by day and station.
Online bookings from your own website
Booking widget with live availability and prices, no commission per booking. Also connects with VikRentCar.
Digital rental agreements and signature
Agreement with your terms, customer signature and PDF for every booking.
Handover and return with photos
Check-in, mileage, fuel, damage and photos from your phone.
myDATA and AADE Digital Client List
Invoices and client list submissions from the same system (optional activation).
Seasonal rates and length-of-rent discounts
Rates per category and season, minimum days, tiers for longer rentals.
Extras and insurance
Child seats, extra driver, GPS, full insurance with deductible per category.
Delivery to airports, ports and hotels
Pickup points with their own fees, one-way routes and out-of-hours charges.
Customers and payments
Customer history, deposits, settlements, security deposits and online payments.
Stations, team and partners
Multiple branches, staff permissions, agents and hotels with commissions.
App for iOS and Android
Today’s handovers and returns, bookings and notifications on your phone.
Reports and marketplace
Revenue and fleet utilisation, and optional listing on the WheelDot marketplace.
Some features depend on the plan. Works in the browser on desktop and mobile, with nothing to install.
Choose the plan that fits your fleet.
Compare fleet, station and user limits and included features. We will help you choose before you start.
Starter
699,00€/year
Total charge for 12 monthsPartner marketplace commission8%On bookings through the WheelDot marketplace.
- 30 vehicles
- 1 station
- 1 user
- Bookings and calendar
- Quick quotes
- Fleet management
- Customer management
- Operations calendar
- Digital handover
- Contracts and documents
- Seasonal pricing
- Extras and insurance
- Reports
- Marketplace listing
Business
969,00€/year
Total charge for 12 monthsPartner marketplace commission2%On bookings through the WheelDot marketplace.
- 100 vehicles
- 3 stations
- 3 users
- Bookings and calendar
- Quick quotes
- Fleet management
- Customer management
- Operations calendar
- Digital handover
- Contracts and documents
- Seasonal pricing
- Extras and insurance
- Reports
- Multiple stations
- Team and permissions
- Marketplace listing
- Partner channels
- AADE · myDATA and Digital Client List
- Booking widget for your own website
Unlimited
1,539,00€/year
Total charge for 12 monthsPartner marketplace commission0%No partner commission on marketplace bookings.
- Unlimited vehicles
- 6 stations
- 8 users
- Bookings and calendar
- Quick quotes
- Fleet management
- Customer management
- Operations calendar
- Digital handover
- Contracts and documents
- Seasonal pricing
- Extras and insurance
- Reports
- Multiple stations
- Team and permissions
- Marketplace listing
- Partner channels
- API access
- AADE · myDATA and Digital Client List
- Booking widget for your own website
Marketplace commission is separate from the annual subscription and applies to bookings made through the WheelDot marketplace.
Your first questions, answered.
What is WheelDot Manager?
WheelDot Manager is Greek cloud software for car rental businesses: fleet and availability calendar, bookings, online bookings from your own website without commission, digital contracts, handover and return with photos, seasonal pricing, extras and insurance, myDATA and the AADE Digital Client List, and a mobile app for iOS and Android.
Does it connect to myDATA and the Digital Client List?
Yes. The AADE myDATA and Digital Client List integration is enabled separately with the appropriate plan and configuration. Daily bookings, handovers and returns also work without it.
Can I take bookings on my own website?
Yes. The booking widget works on any website, including WordPress, with live availability and prices. WheelDot takes no commission on these bookings.
I already use VikRentCar on my website. Do I need to replace it?
No. With the free WheelDot Bridge plugin your fleet, rates, seasons, extras, customers and bookings come over, and new bookings sync both ways.
Is there a mobile app?
Yes, for iOS and Android, with today’s handovers and returns, bookings and notifications. The management area also works in a mobile browser.
How much does it cost?
Annual plans depend on the number of vehicles, stations and users. Current prices are shown above on this page. The marketplace commission only applies to bookings made through the WheelDot marketplace.
What happens after I request a demo?
We review your request, confirm a suitable plan and activate trial access. Your email includes a password setup link and the trial end date.
How long is the trial?
The usual duration is 14 days. Your agreed duration appears in the invitation. No card is required to request a demo.
Do I need to install software?
No. The management area works in your browser on desktop and mobile with an internet connection.
Will my vehicles appear in the marketplace automatically?
No. Trial accounts start with marketplace listing disabled. Publishing requires a separate setting and depends on your plan.
Ready to organise your car rental business?
See how WheelDot Manager fits your day-to-day operations.